With the POOL4TOOL SRM Suite automatically send both simple and complex requests for prices and availability, with detailed cost breakdowns, to arbitrary or pre-defined suppliers. With POOL4TOOL SRM Suite's expert query, you can save all calculations that were used to analyze a request as templates to analyze future requests in the same way. Group different offer parameters in the POOL4TOOL Excel analysis and present the results to decisionmakers in a transparent way.
Only in POOL4TOOL can you send requests to both registered marketplace suppliers and new suppliers in the private supplier database at the same time. Fill in the company name, the contact person's name and the e-mail address (mandatory fields can be changed through customizing) and send the request immediately without any time-consuming onboarding process. The supplier receives a transaction-related access code that is only valid for the specific supplier and the specific request.
Registration of new suppliers in the POOL4TOOL marketplace is free-of-charge for both clients and suppliers.
POOL4TOOL guides you step-by-step through the entire request creation procedure. All changes are fully journalized.
Already sent requests cannot be changed, but can be used as templates if you decide to use them again. This procedure creates a fully transparent audit trail. Thus, you can also use POOL4TOOL eRFQ for public requests for bids.
You can store special request and offer forms for any class of goods. Based on the classification entered with the information on the goods, POOL4TOOL automatically recognizes which request or offer form should be made accessible to the supplier.
Pre-Defined Requests And Supplier Replies
To optimize the statistical evaluation of offers, POOL4TOOL uses a set of pre-defined fields, such as material proportion, personnel proportion, packaging proportion, etc. These fields can be extended or particularized. In addition you can set the status of offer fields to changeable or non-changeable, for example to use the material price per kilo or the machining style as fixed values to compare the offers.
With our formula editor you can handle all calculations within request forms, and you can use that result instead of the supplier price to evaluate different offers.
Determine your ratios for the coming years, and allow your supplier to calculate the impact of ratios over a number of years (or per year), based on the price or based on the entire volume, with just one click.
With its integrated document management feature, POOL4TOOL allows you to collaboratively manage and edit large documents with a clear audit trail. For manual upload on the client or supplier side, we provide signed Java applets that enable encrypted upload. Another advantage for you: Imagine that you are uploading a 200 MB file and the connection fails. You can start the transfer again at the exact point where the connection failed, and don't have to upload the entire document again.
The supplier can fill in the request form online with a web browser or can download it as an Excel sheet to fill it in at any time.
For simple requests we provide our Quickedit request creation function. Any purchaser or developer needs only four clicks to complete a request and send it automatically to pre-defined suppliers, i.e., approved suppliers, categorized according to the class of goods they provide.
If a project with a bill of materials is selected during a request, the materials and associated documents can be automatically imported from the POOL4TOOL teamroom. In addition, all project-related requests are journalized and available for all project participants, depending on their access restrictions.
With POOL4TOOL's restriction function, you can determine who is allowed to create requests and who is allowed to import offers as material information records into SAP.
Through the optional SAP integration, changes in the supplier master data or material master data are automatically identified and imported into POOL4TOOL. Encrypted via special IDOCs, SAP requests are transmitted to POOL4TOOL along with all related documents. Certain suppliers' offers can be transferred back into the client's SAP system as material information record, and are available for orders that are related to the offer. The POOL4TOOL Excel sheet for offer comparisons is stored in the SAP DMS to journalize the entire process.
If a supplier changes his or her basic data during a request made through the POOL4TOOL supplier portal, this data is saved in a specific temporary table, and can be compared with the original and transferred step-by-step into SAP.